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As the gateway to Arizona's dramatic high country, Payson offers four-season recreation. This land, where the Ponderosa Pine forest meets desert canyon country, offers sparkling lakes, and scenic mountains. Ride horses in the morning and fly-fish in the afternoon, and once the first snow falls, strap on your skis and find a trail for cross-country skiing.
As a Clinical Procedure Supply Coordinator at Banner Payson Medical Center, you will play a critical role in the Supply Chain process. You will support several teams in the facility by using your Inventory Management Skills to ensure all materials are available and in the right place at the right time. This position works the day shift Monday-Friday with no weekends or holidays.
Banner Payson Medical Center is the largest community health care provider in Arizona's Rim Country and remains committed to making a difference in people's lives by providing the highest quality of care to the residents of Payson and the many surrounding communities. A full-service health care facility, the 24 bed hospital offers extensive services including cardiopulmonary/respiratory, emergency, intensive care, imaging, labor and delivery, laboratory, surgery and rehabilitation. Banner Payson Medical Center also offers an array of outpatient services and specialty clinics including OB/GYN, urology and podiatry surgery, general and orthopedic surgery, family medicine, outpatient imaging, bone densitometry, diagnostic x-rays, ultrasound, mammography, nuclear medicine, nuclear cardiac stress testing, CT scans, MRI, pulmonary function testing, EEG, infusion center, plus rehabilitation therapies.
POSITION SUMMARY This position is responsible for ordering, inventory and other supply activities to provide timely acquisition of all materials and/or equipment (non-Capital) and/or services for Clinical Procedure area or areas as assigned in accordance with the purchasing policies, procedures and contracts. It is also a requirement to maintain appropriate inventory levels of routine and specialty supplies for the Clinical Procedural department(s).
CORE FUNCTIONS 1. Conducts and coordinates the activities and processes of procurement, receipt, distribution, stocking and inventory management of medical supplies and other materials for the assigned Clinical Procedure area. This will also include Recall management and product returns. Interacts with the Finance department to monitor compliance with point of use technology systems.
2. Receives requests for special order supplies and procures them for the correct patient, procedure, date, and time. Coordinates with the Clinical department to arrange any special delivery needs from a vendor or other department or facility, if necessary. Verifies that the supply request is within the boundaries of Supply Chain Contract Compliance. Arranges evaluations of new products, including contacting vendor representatives and arranging demonstrations. Participates in contract and procurement process.
3. Regularly takes and accounts for inventory of all supplies in the assigned areas. Uses independent thinking to decide the appropriate inventory levels and monitors usage, shelf life and rotates stock to avoid product expiration in conjunction with inventory associates. Conducts routine needs analysis and determines the optimal inventory levels for each item. Tracks and maintains all Consignment items.
4. Daily assesses upcoming schedules for procedures and other sources for future supply needs. Orders specialty items and coordinates the receipt, storage and delivery of these items. Is available after normal business hours to answer questions from the Clinical department to assist with sourcing needed supplies.
5. Promotes and monitors cost containment and encourages conversion to System standardization of products and equipment. Works with vendors, gets quotes and makes recommendations for purchases. Attends system product evaluation meetings to relate the needs of the departments regarding product comparison substitution and availability. May also participate in the planning of supplies, equipment and materials for new construction move-ins and re-models.
6. Receives and reviews vendor sales order sheets for specialty supplies and equipment and verifies cost, quantity, usage etc. prior to payment to ensure vendor is paid in a timely manner. May also provide assistance with requests from Revenue Integrity to provide pricing support.
7. Oversees and maintains an inventory file and implant log, i.e. pace-makers, artificial joints, bone/tissue implants, etc. using the available tracking system, software and designed process. This work is performed based upon the individual facility needs and as agreed by Supply Chain and the Clinical department.
8. Uses the MMIS system for ordering, tracking, charging and usage reporting; updates the MMIS system files and ensures compliance with all policies and procedures; provides assistance with New Technology or BCAP requests.
9. This position may report to a senior manager or director. Incumbents are often called upon to procure specialty equipment in stressful, emergent situations. Internal customers are materials management, nursing, technical staff, and surgeons. External customers are equipment and supply vendors. May assist with interviewing, selection, and orientation of support staff as it pertains to procedural area support staff. Coordinates the daily work environment and prioritization of responsibilities for the procedural area support staff. Provides routine feedback to supervisory personnel regarding observations as it pertains to the procedural support staff's ability and performance.
Requires business, math and communication skills, knowledge and abilities as normally evidenced by an associates in business or procurement, or equivalent experience and training. The position also requires skills and abilities typically acquired with 2 years of experience in a Healthcare Clinical area (Surgery, Cathlab, IR Lab, Endoscopy), materials management, or related area. Must possess excellent communication and organizational skills and a working knowledge of surgical supplies and equipment.
Must be proficient with commonly used office software and have the ability to learn and adapt quickly to new software.
Bachelor's degree preferred. Knowledge and application of medical terminology is strongly preferred. Supply Management within a Clinical procedural area is preferred. Proficient in using Microsoft Office applications.
Additional related education and/or experience preferred.
What might draw you to Banner Health? A great health care career, of course—and a great place to live, no matter what stage of life you’re in. With facilities across the West, there is a health care career for everyone, from big city living in the Phoenix area to friendly small towns in the mountains and plains. As one of the largest nonprofit health systems in the country, Banner Health offers both the stability that comes with success and the possibility of exploring new areas of the country. If you’re looking to be a key contributor to a forward-looking organization, you’ll experience a wide variety of professional advantages:
Our expansive system offers you an unmatched variety of clinical settings – from large urban trauma center to small rural hospital, ambulatory to home health.
Our commitment to healthcare innovation means you always have the latest technologies at your fingertips to help you provide the finest care possible.
The size, success and growth of our system provide you with the stability and options to pursue your desired career path.
Competitive compensation and comprehensive benefits offer you options to complement your unique needs.